support & training
Click here, so that our technicians are able to quickly resolve any issues you might experience with our products or services.
Click here, for current versions of the HealthCare Assistant available for you to download. Keep your version updated.
Click here, to help us better serve and meet your training needs. Please review our On-Demand and Training Video Library (Registered Users)
One-on-One Online Training
According to our records, your agency has purchased the pre-paid training hours. To schedule a training session, please fill out the Training Request form. In order to properly prepare and accommodate your specific training needs, please notify us at least 5 business days in advance.
During a one-on-one online training session a highly qualified HealthCare Assistant software expert remotely access a user’s computer and initiates a two way conversation via phone for effective training. Training sessions can be customized to fit according to your needs. We also have several suggestions to increase the efficiency of every training session
Support Program and Terms
Toll Free Phone Support Hours: 6am – 5pm PST (Monday – Friday)
Unlimited Access 24×7 to our private support website
Case Logging via Telephone Support
Online Chat Support
Download major, minor and maintenance releases, and enhancements that HealthCare Synergy provides to customers generally under support for no additional fee
Version and Release Support – HealthCare Synergy supports the current version and the immediately prior version of each product, including any interim releases.
Frequently Asked Questions
If the answer to your question or concern is not found here, please contact Tech Support and we will add it.
The Patient Scheduler allows the user to create scheduled visits for multiple days in just one window. To do this, just follow the simple steps below:
In helping our clients maintain compliance with the new Face to Face requirements, we added an option to print the Face-To-Face Encounter document from the SOC Plan of Care and from the Intake/Admission. If the option to print the document is unavailable, check the following:
1) If there is a date in the “Face-To-Face Date” field, this will disable the option to print the document.
2) Check the insurance carrier’s settings. If “Check if this insurance requires Face-To-Face Document” is not marked, then the option to print will be disabled.
3) Lastly, make sure the SOC Plan of Care status is set to “Final.” The Face-to-Face Document cannot be printed with the POC if it is set to “Draft.”
In certain situations, a user might be required to delete a patient’s entire record (intakes/admissions, OASIS, Plan of Cares, etc.). Deleting a patient from the system takes only a few steps, but remember: ONCE A PATIENT RECORD IS DELETED, IT CANNOT BE RECOVERED.
Before deleting the patient, make sure that all claims are deleted…
…and make sure that communications are deleted.
Once the claims and communications are deleted, navigate back to the Patient List. Find the patient and right-click on the patient’s name. Click Delete.
The system will prompt a message and ask if you want to delete the patient. Click Yes.
Finally, the system will prompt one more message. Click Yes to permanently delete the patient’s record.
If your claim is missing the TREATMENT AUTHORIZATION CODE, it can be entered either automatically or manually.
To automatically populate the TREATMENT AUTHORIZATION CODE, go to your Library and then Insurance Carriers. Go to the Billing Setup tab and place a checkmark in the box to Use Claim OASIS Matching Key as TAR Number.
To manually enter the TREATMENT AUTHORIZATION CODE, Edit the patient’s claim and click on Edit Insurance. Enter the code located in the field below and then Apply and Save.
No matter how diligently an agency checks for the Medicare eligibility of a patient, there’s still the possibility that a patient might switch insurances in the middle of an episode. The following information shows how to handle this type of situation (provided that you already have the second insurance’s information and you know how to bill that insurance):
1. Go to the ‘Insurance’ tab of the patient:
2. Press ‘New’ to add the second insurance:
3. Populate the second insurance’s information into the ‘Insured’ tab and ‘Plan’ tab. Click ‘Save’ when done:
4. The second insurance needs to be made primary. In our example, click on MEDICARE PPS and click ‘Down’:
5. The insurance tab should look like this:
6. The Medicare episode will need to be ended. To do that, a Discharge status record needs to be entered. Proceed to the ‘CASES’ tab. Press on ‘New’ and select ‘Status Record’
7. Choose ‘Discharge’ and click ‘OK’:
Here is the Step-by-step procedure on how to fix the issue for SITC, you need to force log off the connection.
If the Synergy is not opening and it keeps on loading/spinning, there is a pop up block located at either the right or left corner of the web address box.
Resolution: Click on the Pop-Up Block and select Always allow the application and click the Healthcare Assistant icon again and it will open.
HIPPS/HHRG code is important for billing claims and required most especially for Medicare; OASIS generated it as long as there is an answer on M2200 even if it is 0. NEVER answer NA.
Edit OASIS M2200 validates/save it.
This “How To” will show explain how to save files onto your local C:\ drive.
This “How To” will explain what is needed to allow documents and patient signatures to open on any device.
Follow the steps in this “How To” when you are getting a “black” or “blue” screen… or if it says you have “another instance of the application open”.
This “How To” will show what to do when messages about having another of that same document for that patient or appointment appear… but you can’t see it.
Follow the steps in this “How To” when you get the message that “you don’t have any Ability certificates installed”.
This “How To” will help you through the process of adding the new G-codes for RN and LVN/LPN that went into effect this past January 1st, 2016 into Synergy.
Please enter your name or company name in the box below. The support representative will supply you with a support code to enter.